Yamhill-Carlton Elementary School     Contact trial host : 
Carlton, OR

NW3 NOV 27, 2021
NW3 NOV 28, 2021

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Official NACSW™

NW3 & NW3 Trials

NOV 27 & 28, 2021

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TRIAL LOCATION:

YAMHILL-CARLTON ELEMENTARY SCHOOL
420 S 3rd St
CARLTON, OR 97111

Please Note: It is not appropriate to visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial contact or visits risk the host losing the opportunity to use the location again in the future.

Trial Hosts:

Helix Fairweather & Kristina Leipzig, Doglandia, LLC

NW3: NOV 27, 2021

NW3: NOV 28, 2021

ENTER NW3

Yamhill County has no breed specific legislation.

Certifying Official:

Khara Schuetzner

Judges:

Hilary Robinson & Fabian Jackson

Entry Cost:

NW3: $145 per dog and handler team

Number of Entries:

NW3: 38 entries per day

COVID :

Aug 27, 2021 MASK UPDATE:

Oregon has instituted a mandatory mask requirement for all outdoor activities. See this link for complete details: Details of Oregon Outdoor Activitiews Mask Mandate

Relevant point that relates to our trial:

Under the Governor’s direction, the OHA rule will require masks for all individuals — regardless of vaccination status — in outdoor settings in which individuals from different households are unable to consistently maintain physical distance. The rule does not apply to fleeting encounters, such as two individuals walking by one another on a trail or in a park.

Aug 14, 2021 MASK UPDATE:

Oregon has instituted a mandatory mask requirement for all indoor activities. See this link for complete details: Details of Oregon Mask Mandate

Relevant points that relate to our trial:

  • "Common or shared space" means an area where individuals may interact such as a restroom, breakroom, hallway, elevator, lobby, classroom, large room with cubicles, meeting rooms, conference rooms and any area open to the public." That's us! WEAR A MASK!

  • "Indoor spaces" means anywhere indoors, including but not limited to public and private workplaces, businesses, indoor areas open to the public, building lobbies, common or shared spaces, classrooms, elevators, bathrooms, transportation services and other indoor space where people may gather for any purpose. An indoor space does not include a private residence or a private automobile being used for personal use and that is not used for ride sharing. Again, that's us! WEAR A MASK!

  • (4) Individuals, regardless of vaccination status, are required to wear a mask, face covering or face shield when in an indoor space unless the individual:
    (c) Is actively eating or drinking. ENJOY YOUR LUNCH! STAY HYDRATED!

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Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules

In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19.

Fully vaccinated (def. 2 weeks after your last vaccination):
People who are fully vaccinated with an FDA-authorized vaccine can travel safely within the United States and will not be required to wear a mask.

If you are NOT fully vaccinated(def. 2 weeks after your last vaccination): You should adhere to the CDC guidelines https://www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/participate-in-activities.html
This includes wearing a mask and maintaining social distancing at all times  while at the event. 

Everyone at the event must sign a waiver with the following info: 

  • I represent and affirm that to the best of my knowledge and belief: (1) I do not have COVID-19 nor am I waiting for test results;
  • (2) I have not been tested and found positive for COVID-19 or if I have tested positive for COVID-19, I certify that I have been released by government officials and/or health care providers to resume normal activity without limit;
  • (3) I have not during the past 14 days experienced symptoms associated with COVID-19 including fever, coughing, or shortness of breath; and
  • (4) I have not within the past 14 days, to the best of my knowledge and belief, been in contact with or exposed to any known carrier of COVID-19.
  • I agree to follow any specific event guidelines, precautions and requirements to mitigate the possibility of event participants or attendees contracting or spreading COVID-19.
  • I understand the risks of contracting or being exposed to COVID-19 associated with my attendance at this event, and I knowingly accept those risks.

Everyone at the event is encouraged to maintain social distance and be respectful of the wishes of others. 


If there are any significant changes or updates after the draw period, entrants will be notified via email. Competitors are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance. 

Trial Entry Opening and Closing:

  • The draw period for the trial will open on OCT 20, 2021 , at 9:00 AM Pacific Daylight Time. Entries will be awarded by random draw of all entries received between 9:00 AM OCT 20, 2021, and 9:00 AM OCT 22, 2021..

  • Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or the day of the trial.

  • We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have FOUR BUSINESS DAYS to complete your payment to confirm your space in the trial.

Entry Method:

All entries will be on-line via the link provided to the NACSW™ trial registration form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive a confirmation from to let you know if your entry has been given a space in the trial.

 

Entry requirements & Selection:

A Qualified Entry is one that meets all the following criteria:

  1. Complete the on-line trial entry during the draw period listed above.
  2. The Handler is a NACSW™ member for the 2021-2022 membership year (8/1/21 - 7/31/22).
  3. The Dog is registered with the NACSW™
  4. Dogs participating in a trial must be at least one year of age.
  5. The Dog has achieved the ORT title (passed all 3 odors) and prior title level at least 14 days before the trial opens for entries.
  6. Qualified entry for NW3 – Dog has earned a NW2 title and has not yet earned the NW3 Elite title level.

Trial spaces will be determined in the following manner:

  • Spaces will be awarded by a random draw of all Qualified Entries during the draw period listed above.

  • In the event you are having technical difficulties with the entry system, please email trialentry@nacsw.net prior to the end of the draw period.

  • No dog will be given a space in more than one trial of the same level at a single event.

  • You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw - you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full.

  • Second dog/handler entries on the alternate day may be accepted after all first dog/handler entries received by OCTOBER 25, 2021 are accommodated.

  • If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT title or title requirements. These entries will be accepted pending completion of the requirements. Note: Dogs must earn the the ORT title and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT title is earned less than 14 days prior to the event, it is the competitor’s responsibility to notify the host that the requirement has been completed.

  • If the trial level and wait list are not full after all entries received during the draw period have been processed, entries will continue to be accepted in the order they are received until the trial and wait list are deemed full.

  • For Exhibit Only dogs (FEO): Dogs running FEO are not eligible to receive titles or to earn placement ribbons. FEO results will not be included in the posted trial results.

  • If space remains after all qualified entries are accommodated on OCTOBER 28, 2021, then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO). Second dog/handler FEO entries on the same day will be offered spaces after NOVEMBER 4, 2021.

  • The trial host of an event  has the right to refuse entry of any competitor or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW rules and guidelines and the policies outlined in each event premium.
  • Some trial entries may be given priority entry based on contributions to the organization and the trial process.

You will be notified via e-mail of the results of the random draw by 9:00 AM PDT on  OCTOBER 27, 2021

If you have a spam blocker on your email account, please configure it to allow email from in order to ensure delivery of confirmation and information about this trial.

You will then have FOUR BUSINESS DAYS to complete your payment to confirm your space in the trial. Trial payments are by check payable to Doglandia, LLC.

A waiting list for alternates will be started as soon as entries fill.
Alternates will be contacted when a space opens.
Depending on last minute trial logistics, we may opt to not fill all canceled spaces.

NACSW™ reserves the right to cancel a trial if minimum entry numbers are not met.

Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW™ Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW™.

CANCELLATION POLICY:

 The following cancellation policy applies:

For cancellation of entries on or before 5:00 PM Pacific STANDARD Time NOV 12, 2021 – Full refund minus $20 processing fee.

For cancellation of entries AFTER 5:00 pm Pacific Time NOV 12, 2021 – no refunds will be issued EXCEPT FOR titles earned and properly notified as stated below (full refund minus a $20 processing fee).

All cancellations must be emailed to

If you earn the title for the level you are entering after the refund period has ended, then you must contact the trial host at within 48 hours of earning your title and at least 72 hours before the trial you are registered for to let them know you are no longer eligible.

If you contact the host within 48 hours of titling and at least 72 hours before their trial and

(1) they are unable to fill your space then you won't be given a refund but will be allowed to keep your space in the trial and run your dog FEO OR

(2) they can and do fill your space then a refund will be issued minus the processing fee listed in the cancellation policy.

If you fail to contact the host within 48 hours of earning your title and at least 72 hours before the trial you are registered for, then you will forfeit your space. You will not be allowed to run as FEO and no refund will be issued.

Entry fees shall not be refunded if a dog is absent, disqualified, or excused by the NACSW™ official or judge.

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

If the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers, then the trial host will refund your entry minus $25 fee to recoup expenses.

Trial Conditions:

Modeled after real-life detection work, K9 Nose Work® trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are no indoor crating options at these trials. Please be prepared for you and your canine partner to deal with these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs.  Handlers agree that they are entering this trial at their own risk. 

SITE SPECIFIC CONDITIONS

This trial location is a school. The parking lot is paved, and all walkways are asphalt, concrete or gravel. Soume search areas may have a gravel surface. The site is a sloping site. The school is one story in the front, sloping downwards to two stories in the rear. The gradient is a 14-foot drop in 234 feet. There are no ramps, per se. Foot traffic will descend and ascend via stairs and the sloping driveway. There is a one-person elevator that may or may not be functional.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected search areas, parking and pathways to the search areas my be modified at the last minute.

LOCATION DETAILS

Reactive Dog Parking:

There will be no reactive dog parking at this trial. The competitor parking lot is large so reactive dogs will likely be able to be parked away from others.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Unentered Dogs

Unentered dog must remain in the competitor's vehicle during the trial day. There will be ample potty areas, but unentered dogs should not be allowed to "play" exercise or train on the trial grounds.

RV Parking:

There is limited space for RVs to park in the competitor parking area.

To reserve a space, on either day, you will need to contact the host after you receive confirmation that you have received a space in the trial. Email to reserve RV space. No overnight RV parking is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Running Vehicles or Generators in the Parking Lot:

There is insufficient space to allow running generators or vehicles in the parking lot.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Smoking:

Smoking is not allowed on this trial site, including the use of e-cigarettes.

Hotels and RV Park:

Hotel and RV park information is at www.cyberdogonline.com
We would love to see you support local businesses.

Dog Policies:

  • All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a competition search.
  • Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
  • Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
  • Unentered dogs must remain in the competitor’s vehicle during the trial day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the trial grounds.
  • Competitors should expect to keep their dogs confined in a crate or vehicle when not competing. The logistics of a trial typically do not allow for dogs to hang out on leash in between searches. Competitors should plan to provide their own shade using canopies or shade cloths.  

Females in Season:

Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact so plans can be made for the dog.