Official NACSW™ NW3, NW3 Trials AUG 23 & 24, 2025

TRIAL LOCATION: GERVAIS HIGH SCHOOL, 300 DOUGLAS AVE NE, GERVAIS, OR 97026

It is not appropriate to visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial contact or visits risk the host losing the opportunity to use the location again in the future.

Trial Host: HELIX FAIRWEATHER & DOGLANDIA, LLC

Trial Host Contact Info:
HELIX FAIRWEATHER 

 

NW3: SATURDAY AUG 23 & SUNDAY AUG 24, 2025

ENTER NW3

PLEASE NOTE: You can note your preferred day in the entry process.


Certifying Official: SHARON GAKSTATTER

Judges: SILKE WITTIG & FABIAN JACKSON

Entry Cost

NW3: $175 per dog and handler team 

Number of Entries:
NW3: 38 entries

One dog per handler per level/element.

Trial Entry Opening and Closing:

  • The draw period for the trial will open on MONDAY, JULY 7, 2025 , at 9:00 AM PDT. Entries will be awarded by random draw of all entries received between 9:00 PDT AM JULY 7, 2025, and 9:00 AM PDT JULY 9, 2025.

  • Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or the day of the trial.

  • We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have FIVE BUSINESS DAYS TO POSTMARK your payment to confirm your space in the trial. Trial payments are by check ONLY payable to Doglandia, LLC. There are NO provisions for online payments.

Entry Method:

All entries will be on-line via the link provided to the NACSW™ trial registration form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive a confirmation from Trial Host Contact (see above) to let you know if your entry has been given a space in the trial.

Entry requirements & Selection:

A Qualified Entry is one that meets all the following criteria:

  1. Complete the on-line trial entry during the draw period listed above.
  2. The Handler is a NACSW™ member for the [PLEASE NOTE] 2025-2026 membership year (8/1/25 - 7/31/26).
  3. The dog is registered and in good standing with NACSW.
  4. Dogs participating in a trial must be at least one year of age.
  5. The Dog has achieved the prior title level and ORT title (passed all 3 odors) at least 14 days before the trial opens for entries. This applies to all levels.
  6. Qualified entry for NW3 – Dog has earned a NW2 title and has not yet earned the NW3 Elite title level.

Trial spaces will be determined in the following manner:

      • Spaces will be awarded by a random draw of all Qualified Entries during the draw period listed above.

      • Once the trial opens for entry, if you are having technical difficulties with the entry system during the 48-hour draw period, please email trialentry@nacsw.net prior to the end of the draw period. For any other questions that are not related to the trial entry system, contact the Trial Host Contact (see above).

      • No dog will be given a space in more than one trial of the same level and type at a single event.

      • You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw - you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full.

      • If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT title or title requirements. These entries will be accepted pending completion of the requirements. Note: Dogs must earn the the ORT title and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT title is earned less than 14 days prior to the event, it is the handler’s responsibility to notify the Trial Host Contact that the requirement has been completed.

      • If the trial level and wait list are not full after all entries received during the draw period have been processed, entries will continue to be accepted in the order they are received until the trial and wait list are deemed full.

      • Second dog/handler entries may be accepted for the alternate trial of the same level after all first dog/handler entries received by 9:00 AM, PDT JULY 15, 2025, are accommodated.

      • For Exhibit Only dogs (FEO): Dogs running FEO are not eligible to receive titles or to earn placement ribbons. FEO results will not be included in the posted trial results.

      • If space remains after all qualified entries are accommodated on 9:00 AM, PDT, JULY 31, 2025, then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO). Second dog/handler FEO entries on the same day will be offered spaces after 9:00 AM PDT, AUG 15, 2025.

      • The trial host of an event has the right to refuse entry of any handler or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW rules and guidelines and the policies outlined in each event entry premium.

      • Some trial entries may be given priority entry based on contributions to the organization and the trial process.

Notification

You will be notified via e-mail of the results of the random draw by 9:00 AM PST on  9:00 AM PDT, JULY 14, 2025.

If you have a spam blocker on your email account, please configure it to allow email from in order to ensure delivery of confirmation and information about this trial.

You will then have FIVE BUSINESS DAYS TO POSTMARK your payment to confirm your space in the trial. Trial payments are by check ONLY payable to Doglandia, LLC.There are NO provisions for online payments.

A waiting list for alternates will be started as soon as entries are filled. Alternates will be contacted when a space opens. Depending on last minute event logistics, we may opt to not fill all canceled spaces.

NACSW™ reserves the right to cancel a trial if minimum entry numbers are not met.

Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW™ Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW™.

CANCELLATION POLICY

The following cancellation policy applies:

  • For cancellation of entries on or before 9:00 AM PDT, AUG 9, 2025 – Full refund minus $25 processing fee.

  • For cancellation of entries between 9:00 AM PDT, AUG 9, 2025, and 9:00 AM PDT, AUG 20, 2025 – Full refund minus $25 processing fee if the host fills your space. No refund if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry.

  • For cancellation of entries after 9:00 AM PDT AUG 20, 2025 - 50% of the trial entry fee will be refunded if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry.

 

All cancellations must be emailed to the Trial Host Contact.

For cancellations that meet the above guidelines, refunds will be issued no later than 14 days after the trial date.

Entry fees shall not be refunded if a dog is absent, disqualified, or excused by the NACSW™ official or judge.

This cancellation and refund policy applies to handlers that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

If the event cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers, then the event host will make their best effort to provide partial refunds after recouping their expenses.

ADA SITE SPECIFIC CONDITIONS

This site is a middle school and high school. The surface is flat.  The parking lot is gravel or asphalt, and all walkways are asphalt, concrete, gravel, or grass. There may be long walks from the handler parking lot to the search areas. There are no steps and no ramps.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.

LOCATION DETAILS

Modeled after real-life detection work, NACSW events are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Events frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Handers should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at events. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this event at their own risk. 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, the details below may need to be modified at the last minute.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, the details below may need to be modified at the last minute.

Parking

The parking lot is paved with little to no shade available. There may be some allowed space between cars.

RV Parking

There is space for RVs to park in the handler parking area during the event day. To reserve a space, you will need to contact the Trial Host Contact after you receive confirmation that you have a space in the event. No overnight RV parking is available.

Running Vehicles or Generators in the parking lot

Running your vehicles or generators in the parking lot is allowed at this event as long as you have permission from your neighbors or are willing to park away from others. There may be room for space between parked vehicles.

Reactive Dog Parking

There will not be specific reactive dog parking at this event.

Unentered Dogs

Unentered dogs must remain in the handler's vehicle during the event day. There will be ample potty areas, but unentered dogs should not be allowed to "play", exercise or train on the event grounds.

Facility/Site Prohibitive Restrictions

Alcohol, smoking (including vaping or e-cigarettes), drugs and firearms are not allowed on this event site.

Hotels:

A list of area hotels and RV parks is available here: www.cyberdogonline.com

Dog Policies:

  • All dogs must be on a 6’ leash at all times when not searching. NO flexi-leashes while not participating in a competition search.
  • Dogs that need space from dogs may wear a red bandana, provided by the dog’s handler, to help signal others that the dog needs extra space from dogs.
  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste. PLEASE NOTE THE DOG TOILET AREA INFORMATION ABOVE.
  • Dogs and handlers must stay in designated areas to avoid contaminating search space, interrupting a search, or from viewing any part of the searching.
  • Handlers should expect to keep their dogs confined in a crate or vehicle when not searching. The logistics of an event typically do not allow for dogs to hang out on leash in between searches. Handlers should plan to provide their own shade using canopies or shade cloths.  
  • Refer to Location Details (above) for information on unentered dogs.

Females in Season

Females in season will be allowed to run wearing “pants” at the end of each search after all other dogs have been judged. Handlers with females in season should park and toilet their dogs away from the other dogs if the location logistics permit. Handlers must email the Trial Host Contact (see above) so plans can be made for the dog.